Case Study

Industrial Equipment Leasing Company Improves Productivity with an Enterprise Content Management System

Service:
Content Management Systems
Industry:
Finance
Engagement
Enterprise Content Management Analysis
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Improved version control, searching and user friendliness

Before Amentra

An industrial equipment company had an in-house system for managing and distributing all of their company documents. The system had no versioning of documents, limited search capabilities, and a non-intuitive user interface. The industrial equipment company and its employees had limited experience with Content Management and the analysis process involved with making informed decisions for choosing the most appropriate Content Management System.

After Amentra

  • A detailed business analysis was performed to ensure the functionality of the system met the needs of all business units.
  • A customized RFP was designed to address the business needs of the industrial equipment company.
  • A variety of Content and Document Management Systems were researched and analyzed in areas ranging from ability to meet functional needs to system integration capabilities.
  • Delivered a thorough technical analysis of implementing the chosen Content Management System.
  • Mentored the members of the Six Sigma team throughout the business analysis and vendor assessment phases.

Evolution of the business process

Amentra was able to lead the customer's Six Sigma team in analyzing and understanding their current and future Content Management business needs by implementing a proven business process analysis methodology. Amentra led the team through understanding Content Management and what it could offer the business, identifying users and potential users of the system, working with the users to identify relevant business needs, identifying the technical landscape and potential hurdles during implementation, and performing the entire vendor selection process. Amentra also performed an evaluation of the business value of implementing a Content Management System, including advantages involved with integrating existing Web Content Management, Document Imaging, and Portal technologies.

Applied technologies and expertise

Amentra utilized their Content Management and business process analysis expertise in helping the industrial equipment company choose the best Content Management System from both a financial and functional standpoint. Amentra's thorough analysis and in-depth evaluation of the leading Content Management products allowed the client to provide an accurate assessment of the time and costs associated with such a large-scale implementation.

Technologies used

  • Business Process Re-engineering
  • FileNet
  • WebSphere Portal
  • Vignette
  • Documentum